For Lowell .... the room layout in Reading: +---------------------------------------------------------------------------+ | | W | Stephe Andrew Don | h | Walli Josey Cragun | i | +----------------------------------------+ | t | | | |W e | | | |i b | | +------------+ | |n o | | |Speakerphone| | |d a | | |Lowell | | |o r | | |Mark Brown | | |w d | | |Keld | | | | | |Joanna | | | | | |Larry Dwyer | | | | | +------------+ | | W | | | | a | +----------------------------------------+ | l | Joe Nick Mats Geoff | l | Gwinn Stoughton Wichman Clare | | | | | | | | | | | +---------------------------------------------------------------------------+ First Draft of minutes: Welcome and Introduction. Lowell Johnson convened the meeting, and called it to order at 3.34pm GMT, Wednesday January 12, 2005. The meeting was held in Reading, UK, although several (including the chair) were attending by teleconference. Present: Lowell Johnson (Chair) Joe Gwinn (Vice Chair) Nick Stoughton (Secretary) Don Cragun (SSWG Chair, SUWG Chair) Andrew Josey (FC Interps, TOG OR) Roger Martin (Former TAG Chair) Stephe Walli (USENIX OR) Jay Ashford (FC Balloting, Systems Management) Mark Brown (TOG OR) Mats Wichman Keld Simonsen Joanna Farley Appointment of Drafting Committee There is no need for a drafting committee. Andrew Josey has set up a collaborative website for us at www.pasc.org/plato Reconfirmation of officers ========================== Lowell listed the previous SEC positions and membership, observing that several working groups and functional chair roles are now empty, and no longer required. CHAIR Lowell Johnson VICE CHAIR Joe Gwinn SECRETARY Nick Stoughton FC INTERPS Andrew Josey FC BALLOTING Jay Ashford FC EDITING (Nick Stoughton, pro-tem) [no longer required] FC LOGISTICS Curtis Royster [no longer required] PMC Chair Joe Gwinn [no longer required] TAG Chair Roger Martin [the TAG has been disbanded] System services Don Cragun Shell & Utils Don Cragun Test Methods Barry Hedquist [no longer required] Language Bind Ted Baker [no longer required] System Mgmt Martin Kirk [no longer required] Profiles Craig Meyers [no longer required] USENIX OR Nick Stoughton TOG OR Andrew Josey SAE OR Shirley Bockstahler-Brandt NGCR OR Jim Oblinger Nick motion: "Noting that no additional nominations have been received, move that all officers present at the meeting continue standing in their respective roles." Second (Roger Martin). Discussion: Should we simply shoot the "no longer required" roles. Wait till the policies discussion. No objection. Passed. Approval of a revised P&P. ========================== Background About 4 years ago the stds board authorized the audit committee to check the policies and procedures of all the societies. They looked at the old procedures, and approved them. IEEE changed its policies to require that all sponsor orgs have their policies and procedures re-audited regularly. Lowell sits on AUDCOMM. New PARs or PAR changes (including extensions) will be refused for all projects run by a sponsor where the P&P has not been recently audited. Therefore, we need to get an updated set of procedures so that they can be reaudited. Roger presented version 3.0 of the PASC Operating Procedures. Edits were made as we went through the document line by line. Several of the previous functional chair roles have been removed, as they are no longer required. These are: FC Editing, Treasurer, & Logistics. Question: are Institutional Members still needed? Both TOG and USENIX have ORs present at this meeting. USENIX believe that this position still has value, and should be retained. Can be non-voting, but need to be able to make motions. It is important to note the changes in 3.4 (Voting), especially the set that applies to approval of a new PAR. Under the old rules, if a quorum was present and a majority approved, the PAR was approved. Under the new rules, a majority of the total membership is required. For example, if there are 9 enfranchised SEC members, 5 are required for a quorum and 3 would have constituted a majority. Now at least 5 approvals would always be necessary to pass on an item, regardless of attendance. If a quorum was present, but this minimum not met (but a simple majority of the quorum approved), a letter ballot of the full SEC may be conducted. These rules apply to groups who have a defined voting membership (like the SEC). Working Groups do not have a fixed voting membership, and therefore are NOT covered under this rule. Institutional member annex (annex C) substantially reworked. VOTE on approving these new procedures. Comment: we haven't actually had a chance to read the modified doc. However, the diff marked version of the document was made available during the meeting and the vote is on that document. Nick move to approve by roll call. Second (Stephe) Motion passed. Lowell Johnson (Chair) YES Joe Gwinn (Vice Chair) YES Nick Stoughton (Secretary) YES Don Cragun (SSWG Chair, SUWG Chair) YES Andrew Josey (FC Interps, TOG OR) YES Roger Martin (Former TAG Chair) YES Stephe Walli (USENIX OR) YES Jay Ashford (FC Balloting, Systems Management) YES Mark Brown (TOG OR) YES Unamimous ============== Nick moves: Thanks to the Host, The Open Group, for providing us with facilities including the teleconference bridge, meeting room, internet connection, and the website. Second - Roger Approved by acclamation Meeting adjourned 5.38pm